Wesleyan Student Assembly

Winter 2013 Election

Elections will be taking place from Monday, 2nd December 2013 to Friday, 6th December 2013, from midnight to midnight. Election results will be available on the voting page immediately once voting closes.

At-Large Representatives Election

There are ten seats available in this election. The five candidates with the most votes will be awarded full year terms, to expire in December 2014, and the next three candidates with the most votes will be awarded half year terms, to expire in May 2014. All class years may vote for all class years in this election. Voters may vote for up to ten candidates in this election. Write-in candidates must obtain sufficient votes to rank in the top ten candidates and must have a minimum of 25 votes.

Petitions to run in this election are not currently being accepted.

If you have any questions, comments, or concerns, please contact the Elections Committee:

Jacob Musinsky ’15 (Chair), jmusinsky@wes
Mansoor Alam ’15, salam@wes
Fred Ayres ’17, fayres@wes

Note that students abroad can in these elections.

Documents

Constitution: Composition Of The Wesleyan Student Assembly

Article IV. Composition Of The Wesleyan Student Assembly

(I) The WSA shall be composed of thirty-eight (38) members, all of whom shall serve on one or more standing committees (as per bylaws). All positions listed below are undesignated (i.e., candidates are elected to the WSA, not to a specific committee).

(II) Two (2) members shall be elected to the WSA at the end of the spring semester to serve terms commencing upon the final Assembly meeting of the spring semester that year and ending upon the final Assembly meeting of the spring semester of the following calendar year.

(A) The freshman, sophomore, junior, and senior classes shall elect one (1) President, who is a rising member of one of the three youngest classes

(B) The freshman, sophomore, junior, and senior classes shall elect one (1) Vice President, who is a rising member of one of the three youngest classes.

(III) Eighteen (18) members shall be elected to the WSA at the end of the spring semester to serve terms commencing upon the final Assembly meeting of the spring semester and ending upon the final Assembly meeting of the spring semester of the following calendar year.

(A) The freshman class shall elect six (6) freshmen to represent the following academic year’s sophomore class.

(B) The sophomore class shall elect six (6) sophomores to represent the following academic year’s junior class.

(C) The junior class shall elect six (6) juniors to represent the following academic year’s senior class.

(IV) Members shall be elected to the WSA at the beginning of the fall semester to serve terms commencing upon election and ending at the final meeting of the spring semester of the following calendar year to fill all vacant seats to make up an Assembly of thirty eight (38) total members.

(A) Of the seats available, at the discretion of the Coordinator, at least eight (8) shall be set aside for the freshman class.

(B) The remaining seats available will fall into the at-large category.

(V) Members shall be elected to the WSA at the end of the fall semester to serve terms commencing upon election and ending at the final meeting of the fall semester of the following academic year to fill all seats made available through vacancies that may occur.

1) If any member of the Executive Committee (EC) is scheduled to have their term expire at the beginning of the spring semester, then their term will automatically be extended to the end of the Spring semester, and one seat will be removed from this election for each member of EC covered under this article.

2) If any seat on the WSA is vacated within three weeks preceding a previously scheduled election, their seat may, at the discretion of the Coordinator, be left vacant until filled in the election.

Bylaws: Election Procedures

Section 1.01 Election Procedures

For purposes of this Article a “student,” “class,” “voter,” or the “College Body” refers only to members of the undergraduate College Body enrolled in the University at the time of the election.

(I) Elections Committee

(A) The Elections Committee shall oversee all elections mandated by the Constitution and its Bylaws.

(B) Composition: the WSA Coordinator (Election Coordinator) shall Chair the Elections Committee, and ze shall appoint two other members to sit on the Committee. No member of the Elections Committee may be a candidate in said election; any Elections Committee member who is a candidate in said election must recuse hirself from the Committee.

1) In the event that the Coordinator is running in the election, an Election Coordinator shall be approved internally by the General Assembly, with election candidates having voice but no vote.

2) The Election Coordinator is responsible for supervising fair and unbiased election procedures and abiding by all provisions of the College Body Constitution.

(II) Responsibilities

(A) The Election Coordinator is responsible for drafting an election timeline and presenting it to the College Body. The timeline must include but is not limited to: information sessions, petition deadline, Presidential debate for the Presidential election, voting procedures, and announcement of voting results.

(B) The Election Coordinator, in consultation with the Elections Committee, shall determine the subsequent course of action to resolve all disputes regarding election or campaign procedures.

(C) Only members of the Elections Committee and the WSA President and Vice President shall have administrative access to election materials or the election homepage. No candidate shall be granted administrative access. Upon completion of the election, the results shall be viewed by the entire Elections Committee and publicized.

(D) All elections shall be publicized by the Elections Committee. Candidates’ statements shall be published as long as said statements are turned in by the committee’s prescribed deadline.

(E) Voting shall take place over a five- (5-) day period.

(F) The Elections Committee shall not disperse voting information to any non-Elections Committee individual during the course of the voting period.

(G) The Elections Committee is responsible for informing the College Body of the opportunity to seek office and shall hold an information session to explain procedures and distribute a copy of election rules before the election begins. Each candidate must sign a document, or have a proxy sign for them if ze is abroad, stating that ze understands the campaigning rules and will comply with them. Each candidate must also attend the information session, or send a proxy if unable to attend.

1) Any member of the College Body shall be eligible to seek an office open to hir respective class year. No member of the College Body may hold two generally elected WSA positions concurrently, including positions on external standing committees of the WSA. Any eligible student, upon completion of a petition drafted by the Elections Committee, shall be placed on the ballot. Students who are abroad may select a proxy to complete a petition on their behalf.

2) Any positions that are vacated within three weeks preceding of a scheduled election will be added to the following election as half-term positions.

3) The method of election shall be online voting unless the Elections Committee deems this method insecure or impossible, in which case the Elections Committee shall hold paper ballot elections and shall draft procedures in writing that aim to ensure open, fair and unbiased elections.

4) Campaigning is permitted and encouraged.

(H) Physical campaigning, which includes any form of written or oral communication containing a candidate’s name or likeness, is prohibited within public campus computer labs, the WSA Office, and within readable proximity to any public campus computer.

(III) No one may send emails advocating the election of a particular candidate or group of candidates to WSA-operated lists.

(IV) A candidate shall be responsible for acts in violation of the Governing Documents that ze commits or of which ze is aware. Immediately after becoming aware of a violation, the candidate is responsible for notifying the Elections Committee.

(V) The Elections Committee shall draft a set of elections rules including repercussions, as they deem appropriate, and distribute them to all candidates. The Elections Committee shall use a document of elections guidelines composed by the previous year’s Coordinator as an advisory document in conducting elections.

1) Repercussions for illegal campaigning

a) If the Elections Committee determines that illegal campaigning has occurred, the candidate(s) in question shall be removed from the ballot and disqualified from the election. The Elections Committee shall bring this issue to the Assembly, and the Assembly has the right to nullify the election with a two-thirds vote at any time.

b) A removed candidate may run in any subsequent election or participate in any following appointment, with the exception of a retrial of the election in which their candidacy was terminated

c) An entire election may be deemed invalid by a two-thirds vote of the entire pre- election WSA on the grounds of improper methods of balloting or campaigning, including but not limited to bribery, coercion, breaches of security which violate the anonymity of voters, improper tampering by the Elections Committee or failure to abide by any provisions of this article. If necessary, the election shall be repeated within two academic weeks.

2) No write-in candidate shall be considered to be elected except upon receipt of at least as many votes as signatures required to be listed on the ballot.

Section 1.02 Appointments Committee

(A) The Vice President shall organize and run the appointments of students from the community at large for various WSA positions that arise throughout the year.

(B) Appointments Committee:

1) Appointments shall be open to all enrolled undergraduate students on campus.

2) The Vice President and the Chair of the committee which includes the vacated seat shall constitute the Appointments Committee. Any meeting of the Appointments Committee must include the Chair of the committee with the vacated seat and the Vice President. The Vice President shall Chair Appointments Committee meetings.

a) The Vice President may appoint additional members to the Appointments Committee.

3) The Appointments Committee shall review applications and interview when necessary to ascertain which candidate is best suited to fill the aforementioned vacancy.

4) After all interviews are completed, the Appointments Committee shall discuss its findings, and vote to appoint one candidate by a majority vote.

a) If the Appointments Committee cannot come to a majority decision, they shall re-interview all candidates they deem pertinent. This does not indicate that appointments must be reopened to all initial candidates, or to any students who express interest after the first round of interviews.