Student Groups

Student Groups

Benefits of Official Recognition

There are many benefits to being officially recognized by the Wesleyan Student Assembly’s Community Outreach Committee (COCo). The following is a list of resources student group leaders will have available to them after recognition in addition to access to SBC funding. They are designed to increase each group’s ability to stay organized, maintain records from previous years, and stay in touch with the broader Wesleyan community.

  1. The WSA Office: Workspace, Storage for Documents and Equipment.
    • Office Space: This year the WSA is allowing student groups to apply for office space. Student groups may store equipment in these spaces and make use of existing equipment. To apply, please fill out the Student Office Space Request Form and turn it in to the WSA Administrator.
    • Current Documents and Accounts: Each WSA student group has a file in the WSA where their major records and accounting bills are held. While these documents are primarily under the care of the WSA Administrator and staff, student group leaders should be aware that they have free access to these files and are welcome to add documents to their files. Ask the WSA Administrator (Lisa Hendrix) or her staff about seeing your file.
    • Archives and Records: In addition, most previously established groups have at least some documents still on file at the WSA Office. These files are archived and kept in a separate set of folders; these archives are also readily available to student group leaders. Again, student group leaders are welcome to add any documents they may have to these archives. Please ask the WSA Office Coordinator about seeing your archived files.
    • Storage: All student groups are permitted to store objects related to their group’s function in the WSA Office building. Please ask the WSA Administrator about storage space.
    • PLEASE NOTE: WSA RECOGNITION DOES NOT GUARANTEE ACCESS TO ATHLETIC FIELDS. REQUESTS FOR THE USE OF ATHLETIC FIELDS SHOULD BE MADE TO PHYSICAL EDUCATION DEPARTMENT.
  2. Online Tools
    • Splash Pages: Splash Pages are online information pages for each student group. There will be a link from the WSA website to all Splash Pages. On these pages, student group contact information and mission statement will be listed, in addition to the regular dates, times and locations of student group meetings. It will also have a link to group websites, Lyris list serves (see below), and a calendar of all the events groups have posted on the Wesleyan Events Calendar (see below). In its first year of operations, Splash Page management will be run through COCo and the WSA Office. Therefore, if there are any changes you would like to make to your Splash Page, you must contact the WSA Administrator or a COCo member.
    • Lyris List serve: The Splash Page will also provide access to Lyris list serve so that group communications may be stored in one place. Through the Lyris list serve, students may also send and save documents online. Lyris e-mails and attachments will be saved and archived from year to year, so that student groups may have access to the Lyris e-mails and files from previous years. All of these can be accessed through the Splash Page. If you use a different list serve we highly encourage you to switch to Lyris. This is the only list serve sponsored by Wesleyan and the only one in which all e-mails will be saved and archived on a centralized Wesleyan database.
    • Wesleyan Events Calendar: An easy way to publicize a student group event is to post it on the Wesleyan Events Calendar, which can be found on-line. To do this, go to www.wesleyan.edu/wesevents. Once you find yourself at the website, log-in using your Wesleyan e-mail username and password. Once you are logged on you will be asked to provide information regarding your event and then you are set! Your group Splash Page will also display a custom events Calendar featuring ONLY events sponsored by your group.
    • PLEASE NOTE: The Splash Page system is automated to recognize event sponsors that have a WSA Splash Page and will display any events sponsored by that student group on the group’s Splash Page. Because this is an automated system, the student group must use the same exact name that appears on its Splash Page for its sponsor name; if not, the computer will not recognize the two names – the sponsor name and the Splash Page name – which should be the SAME, as one in the same group. For example, if a group calls itself Wesleyan Debate on its Splash Page but enters “WesDebate” or “Herbert Hoover Debate Team” as the sponsor name when it sponsors an event, the computer will not display the event on the Wesleyan Debate Splash Page. Please make sure you use your group name as your sponsor name when you post an event. If you need to change the group name on your splash page, please contact the WSA Office Coordinator.
  3. Mailing, Telephone and Fax
    • Mail Boxes and Mailing Addresses: You may use the WSA Office as a shipping address. Furthermore, you may request a mail box at the WSA office for your student group. Please talk to the WSA Administrator about this.
    • Posters/Xeroxing: For group business/publicity, a small-quantity (50 pages) of Xeroxing is FREE at the WSA during office hours.
    • Telephone: Since the WSA office is open from 9:00 a.m. to 9:00 p.m., calls for group business can easily be made on WSA phones. There is no charge to your group for this service. If your group has a Wesleyan extension, you will be charged for all toll calls made from that phone. Personal calls are strictly forbidden.
    • Fax: The WSA office has a fax machine for use by student group officers for group activities only. There is no charge to your group for this use. Student groups may receive faxes at (860) 685-2411. If you are using the fax for personal reason, it will cost $1 dollar per page for local calls and $2 dollars per page for international faxes. We only accept cash.
  4. Ordering Office Supplies
    • Office Supplies: Office supplies can be ordered through the WSA office and billed to your account. The University’s vendor has a full line of supplies at approximately a 35% discount! Allow two or more days for delivery. Rush orders (one day’s notice) can be supplied by a local vendor at a 15% discount.
  5. Times Readership Program
    • Wesleyan’s large subscription to The New York Times entitles us to a speaker service from the Times. If you are interested in bringing in a speaker from the New York Times, please contact a COCo member.

Staff

There is one full-time administrator and several student workers who provide services for WSA committee members and student group leaders. We are here to assistant students, staff and visitors with any administrative or financial concerns that involve student body issues or student group events. Also, we provide assistance with student group registration, budget allocations, and administrative services.

Location

WSA Administrative Office:

The WSA Administrative Office is located at 45 Wyllys Avenue, room 104. Its open from 9:00 am to 6:00 pm Monday thru Friday during the academic year. It has a reception area where students and visitors are greeted, a workroom were they can organize their ads and other administrative needs, a conference room that sits up to 8 comfortably, a copier which is capable of printing and faxing, and the administrator’s office.

Student Group Offices:

The Student Group Office building is located at 190 High Street. It’s open from 12 noon to 12 midnight and consists of 8 offices, 1 meeting room, 1 painting workspace, and 1 storage room. It also houses the University Organizing Center and the Queer Resource Center. If you are not familiar with the campus the building is located beside Eclectic House or across the street for Alpha Delta Phi House. All student group leaders are allowed to apply for space at the facility and may be required to share a space with one or more student organizations. For general information about WSA facility uses contact us at (860) 685-2410.