For questions on Group Registration, please contact the COCo members below according to the Group Category that your group is assigned to:
- All groups please contact Syed Ali ’13 at sali@wesleyan.edu.
- For general COCo related questions, please use coco@lyris.wesleyan.edu
Every year, student group leaders must register their group or club with the Community Outreach Committee (COCo) of the WSA by completing an electronic registration form. This process is commonly referred to as “recognition.” Students must click on the “Register a Student Group” link on the WSA homepage listed under “Student Groups” which will take them to the “WSA Tools and Applications” page in their e-Portfolios.. Then they should review and follow the registration instructions at the top of the page. Groups that have been registered in the past will be able to click on their respective group link and edit their information. New student groups will have to click the “Add” button at the top of the page and complete the group information page. After you submit this form, COCo will review your submission and either approve or deny your recognition based on its compliance with the WSA’s recognition criteria (see below).
Student leaders must provide a mission statement, a list of officers and the names, titles, email addresses, phone numbers, and Wesleyan box numbers of these individuals and/or advisor(s), along with meeting times and locations, a URL for the home page, a Lyris list, and an updated constitution, if applicable. Also, a Financial Contact and group contact person must be listed. Please choose these individuals carefully because they will be accountable for the group’s finances, technical support, and the relaying of any announcements, policies or event information that are sent to them by a staff or committee member of the WSA to the other group members. See definitions of these positions below.
- Financial Contact Person — will be responsible for the student group’s SBC and Income accounts. Only one person can be assigned for this role and they must be a currently enrolled undergraduate student.
- Group Contact Person will be the technical support contact for the group and will be responsible for relaying any general announcements to student group members that are forwarded from the WSA Office Coordinator or WSA committee members.
After your new group has been recognized by the Community Outreach Committee (COCo), two account numbers will be assigned to your organization within 3 to 5 business days if your group is newly established. If your group has been registered in the past it will retain its old account number and will automatically be assigned an income account number. After you have registered your group and obtained account numbers, you can apply for funding through the Student Budget Committee (SBC).
Registration Criteria
- The Community Outreach Committee (COCo) will not recognize any group that violates the Wesleyan Student Assembly’s non-discriminatory clause, which is as follows: “The Wesleyan Student Assembly shall not discriminate against anyone on the basis of race, color, creed, religion, age, national or ethnic origin, sex, sexual orientation, veteran status, disability, marital status, gender identity or gender expression in the execution of its responsibilities under this constitution or in the administration of its policies and programs.”
- However, a group in seeming violation of the clause may be recognized if the exclusion of certain persons is central to the purpose and functioning of the organization.
- The group must work toward enhancing the greater Wesleyan community by promoting discussion rather than exclusion and antagonism in its events and activities as determined by the Chair of the Community Outreach Committee (COCo) and the President of the Wesleyan Student Assembly.
- Failure to comply with the criteria throughout the year may result in a revocation of recognition status.