By-Laws

Article I.

Committees of the WSA

The following committees shall be standing committees of the WSA:

Section 1.01

Community Outreach Committee (COCo)

(a) Composition: Six (6) members,  all of whom are internally elected by the full WSA.

(i) The chairperson shall chair all COCo meetings and co-chair the Public Safety Advisory Committee (PSAC). In addition, the chair shall sit on EC, SRTB, and shall be a student trustee on the University Relations Committee. The chair shall serve on, or appoint one member to, any other ad hoc committees that arise on which COCo representation is appropriate.

(ii) Five (5) other members

1) Three (3) of whom shall serve on the Public Safety Advisory Committee (PSAC)

2) Two (2) of whom shall sit on the Association of Wesleyan Area Residents (AWARe)

(b) Committee Responsibilities:

(i) Recognition and Criteria of Student Groups.

1) Student Groups must be “recognized” by COCo in order to receive allocations from the SBC and to have access to other services provided by the WSA.

2) COCo recognizes student organizations based on a group’s mission statement and its adherence to the WSA’s non-discriminatory clause, which states: “The WSA shall not discriminate against anyone on the basis of race, color, creed, religion, age, national or ethnic origin, sex, sexual orientation, veteran status, disability, marital status, gender identity or gender expression in the execution of its responsibilities under this constitution or in the administration of its policies and programs.”

3) A group in seeming violation of the clause may be recognized if the violation is central to the purpose and functioning of the organization.

4) The student group must work toward enhancing the greater Wesleyan community, promoting discussion rather than exclusion and antagonism in its events and activities as determined by the Chair of COCo under the supervision of the President of the WSA.

5) COCo shall propose criteria for group recognition to be approved by a majority of the WSA.

6) Failure to comply with the stipulated criteria throughout the year may result in a revocation of recognition status.

(ii) Publications

1) Create and maintain a comprehensive group list.

2) Produce a comprehensive guide for student groups.

(iii) Community Relations

1) COCo shall maintain relations with student groups and the Wesleyan Community.

2) COCo shall collaborate with SBC regarding student groups. Gather feedback on student events and submit recommendations to SBC.

3) COCo shall increase and facilitate Wesleyan-Middletown relations.

(iv) Public Safety Advisory Committee (PSAC)

1) The COCo Chair shall appoint one (1) member of the student body to sit on PSAC.

(v) 190 High

1) The COCo chair shall manage and oversee the usage of 190 High St. These responsibilities include delegating spaces to interested student groups, maintaining a relationship between the groups and the administration, and performing weekly checks of the building for damages. Additional responsibilities are on the file with the WSA Office Administrator.

Section 1.02

Academic Affairs Committee (AAC)

(a) Composition: Four (4) members, all of whom are internally elected by the full WSA .

(i) The chairperson shall chair AAC meetings, shall sit on the EC, shall serve as or designate the Co-Chair of the Student Library Advisory Committee, and shall be a student trustee on the Trustees’ Campus Affairs Committee. The chair shall serve on, or appoint one member to, any other ad hoc committees that arise on which AAC representation is appropriate.

(ii) Three (3) other members, consisting of

1) One (1) “Voting Member” and

2) Two (2) “non-voting members.”

(iii) The chairperson and voting member shall have a voice and a vote on the Faculty Educational Policy Committee and have a voice but no vote at all faculty meetings.

(iv) Non-voting members shall be permitted to serve on subcommittees and ad hoc committees of the Faculty EPC, and shall have full access to the minutes of the EPC.

(v) The chairperson shall organize monthly meetings with the Chair of the EPC and all members of the AAC to discuss issues currently before the EPC.

(b) Committee Responsibilities:

(i) Address issues of educational policy, including departments and programs, curriculum, admissions, library, e-portfolio, course access, academic calendar, academic advising, and international studies.

(ii) Archive all AAC documents in the AAC Archives in the WSA office.

Section 1.03

Finance and Facilities Committee (FiFaC)

(a) Composition: Six (6) members, all of whom are internally elected by the full WSA.

(i) The chairperson shall chair FiFac meetings, sit on EC, co-chair the Dining Advisory Committee, sit on the Budget Priorities Committee, sit on the Major Maintenance Leadership committee, and shall be a student trustee on the Trustees’ Finance Committee. The chair shall serve on, or appoint one member to, any other committees that arise on which FiFaC representation is appropriate.

(ii) One sustainability officer, appointed by the FiFac chair and approved by a majority vote of the assembly, shall serve on the sustainability committee and chair a working group on sustainability overseeing all of the WSA’s activities, composed of members at the sustainability officer’s discretion.

(iii) Five (5) other members

1) Two (2) of whom shall serve on the Dining Advisory Committee.

2) One (1) of whom shall serve on the Undergraduate Residential Life Committee (URLC)

3) One (1) of whom shall act as a liason to the work-study office.

4) One (1) of whom shall serve on the Business Continuity Committee (BCC)

5) One (1) of whom shall serve on the Code Compliance Board (CCB)

6) Two (2) of whom shall serve on the Usdan Advisory Committee

7) Two (2) of whom shall serve on the Transportation Committee

8) One (1) of whom shall sit on the Major Maintenance Committee

9) One (1) of whom shall serve on the Freeman Facility Advisory Committee

(b) Committee Responsibilities:

(i) To act as a liaison between the WSA and the Office of Finances and Administration, Physical Plant, Residential Life, Dining, Construction Services, the Financial Aid office, the Investment Office, and other offices necessary to the execution of the committee’s responsibilities.

Section 1.04

Organization and External Affairs Committee (OEAC)

(a) Composition: Six (6) members, five (5) of whom are internally elected by the full WSA.

(i) The Vice President shall be the chair of OEAC.

(ii) The Coordinator, who shall be responsible for ensuring that the following committee responsibilities are fulfilled:

1) The WSA agenda is distributed to all appropriate individuals and organizations, including the WSA Office Coordinator, major publications, and all WSA representatives so that they may adequately prepare for meetings.

2) Events and opportunities, including upcoming General Assembly meetings and their agendas, are publicized, in regular, visible, and public locations and on the WSA website. Committee reports are distributed to all WSA representatives at least 24 hours before general assembly meetings

3) Regular minutes of WSA meetings are taken and posted on the WSA website.

4) All resolutions passed by the WSA are given to appropriate administrators and publications and posted on the WSA website.

(iii) Four (4) other members

(b) Committee Responsibilities

(i) Communicate the actions and deliberations of the WSA to the Student Body, and conduct outreach to bring students into collaboration with the WSA. The OEAC is the public relations arm of the WSA.

(ii) Act as the Elections Committee and facilitate and advertise the elections except in the case that at least two members of OEAC are participating in the elections, in which case their spots should be filled by other members of the assembly not running in the election.

(iii) Organize and run the appointments of students from the community at large for various WSA positions that arise throughout the year. All such appointments must be approved by a majority vote of the WSA.

Appointment Committee:

1) Appointments will be open to all enrolled undergraduate students on campus.

2) The OEAC and the chair of the committee with the vacated seat shall constitute the Appointment Committee. Any meeting of the Appointment Committee must include at least two members of OEAC, the chair of the committee with the vacated seat and the Coordinator. The Coordinator shall chair Appointment Committee meetings. In the event that there are not two members of OEAC eligible to serve on the Appointment Committee the Coordinator may select other eligible assembly members to serve on this committee.

3) The Appointment Committee shall interview to ascertain which candidate is best suited to fill the aforementioned vacancy.

4) After all interviews are completed, the Appointment Committee shall discuss its findings, and vote to appoint one candidate by a majority.

a. If the Appointment Committee cannot come to a majority decision, they will re-interview all candidates they deem pertinent. This does not indicate that appointments must be reopened to all initial candidates, or any students who express interest after the first round of interviews.

b. If after the second round of interviews the Appointment Committee cannot reach a unanimous decision, the WSA President will cast the tie-breaking vote.

5) In the case of any uncertainty involving the appointments process, the final decision lies with the WSA President.

(iv) Archive all WSA documents in the University Archives and the WSA website, as appropriate.

(v) WSA Website

1) OEAC will be responsible for updating the website and ensuring that the information on it is accurate and current. This includes but is not limited to ensuring that agendas and resolutions are published, minutes are uploaded, and committee information and contacts are accurate.

2) OEAC will be responsible establishing a relationship with ITS for maintenance of the website for each academic year.

(vi) Career Resource Center Advisory Committee (CRCAC)

1) One member of OEAC shall co-chair the CRCAC with the Director of the Career Resource Center and be responsible for the selection or election of additional WSA representatives to the CRCAC..

2) At least one (1) other member of OEAC will serve on the CRCAC.

3) Other members of OEAC can join the CRCAC when the chairs deem necessary.

(vii) ITS Advisory Committee (ITSAC)

1) One member of OEAC shall co-chair the ITSAC and be responsible for the selection or election of additional WSA representatives to the ITSAC, including at least one AAC member.

(viii) The New York Times Readership Program: The OEAC will monitor and report on the New York Readership Program, and is responsible for ensuring that it is used to its fullest potential.

Section 1.05

Student Affairs Committee (SAC)

(a) Composition: Seven (7) members, all  of whom are internally elected by the full WSA.

(i) The Chairperson shall chair SAC meetings, sit on EC and shall be a student trustee on the Trustees’ Campus Affairs Committee. The Chairperson shall also co-chair the Student Life Committee (SLC) and the Undergraduate Residential Life Committee (URLC).

(ii) Six (6) other members.

(b) Committee Responsibilities

(i) To oversee and make recommendations regarding university student life issues

1) Liaison regarding all student life issues including but not limited to Residential Life, the Code of Non-Academic Conduct, the Student Affairs office, Public Safety policy, Alcohol and Other Drug policy, student health policy, student behavioral health policy, Fire Safety and Facilities inspection policy, and overall campus climate.

(ii) Student Life Committee (SLC)

1) The Chairperson of the SAC shall co-chair the SLC with the Vice President for Student Affairs.

2) All members of the SAC shall serve on the SLC.

3) The Chairperson of the SAC shall designate members to sit on ad-hoc joint student-administrative subcommittees formed by the SLC.

4) The SAC shall meet with the Student Judicial Board in the event of any potential revisions to the Code of Non-Academic Conduct. The SLC shall review any changes to the Code of Non-Academic Conduct and submit those changes to the President of the University for final approval.

(iii) Undergraduate Residential Life Committee (URLC)

1) The Chairperson of the SAC shall co-chair the URLC with the Director of Residential Life.

2) In addition, the Chairperson shall designate three (3) SAC representatives to serve on the URLC.

3) The URLC is responsible for advising the Office of Residential Life on all issues pertaining to residential life on campus, including program housing applications and evaluation, and room selection.

4) The URLC shall also make recommendations regarding Residential Life to the SLC.

5) The Chairperson of the SAC will vote on the final approval of new program houses and on the evaluative status of existing program houses along with the Director of Residential Life and the Vice President for Student Affairs.

(iv) Alcohol and Other Drugs Committee (AOD)

1) The Chairperson of the SAC will sit on the AOD Core Committee.

2) The Chairperson will designate SAC members to sit on each of the AOD Subcommittees. The four standing subcommittees are Assessment, Policy & Enforcement, Education, and Environmental Strategies. These committees report all recommendations to the AOD Core Committee.

3) The Chairperson will also appoint student co-chairs to each of the four standing subcommittees. The student co-chairs will have authority and responsibility equal to that of the administrative co-chairs. The student co-chairs may be members of the SAC, WSA as a whole, or outside students who have relevant experience.

4) The AOD Core Committee will make policy recommendations regarding Alcohol and Other Drugs to the SLC.

(v) Fire Safety & Facilities Appeals Board

1) The Appeals Board is composed of three members of the SAC and two administrators, one representing Fire Safety and one representing Facilities.

2) All students who have received a fine as a result of a Fire Safety or Facilities violation have the right to submit an appeal to the Board.

3) An SAC member shall chair the Board. The individual is responsible for sending out emails regarding specific appeals.

(vi) Office of Behavioral Health Student Advisory Board

1) The Office of Behavioral Health for Students (OBHS) maintains a Student Advisory Board to make recommendations regarding the services offered by OBHS.

2) This group will also assist the Director of Behavioral Health in making recommendations regarding this office to the SLC.

3) One member of the SAC shall sit on this committee. If this member cannot attend a meeting, another member of the SAC shall temporarily fill the role.

(vii) Student Health Advisory Committee

1) The Office of Health Services maintains a Student Advisory Board to make recommendations regarding the services offered by Health Services and WesWell.

2) This group shall also assist the Director of Health Services in making recommendations regarding this office to the SLC.

3) One member of the SAC shall sit on this committee. If this member cannot attend a meeting, another member of the SAC shall temporarily fill the role.

(viii) Campus Climate Log Committee

1) The Campus Climate Log Committee serves to oversee and maintain the Campus Climate Log.

2) One SAC member shall sit on this committee.

(ix) Student Judicial Board (SJB) Oversight

1) The SAC will build and maintain a collaborative relationship with the SJB, which shall be formalized in 2009.

2) The SAC does not have the authority to involve itself with specific SJB cases except in the role of process advisor. Process advisors serve as a guide through the SJB process and will not have direct involvement in the outcome of a case. Members of the SAC will receive process advisor training and will offer their services in this role to the student body.

3) The SJB shall submit its Mid-Year and End-of-the-Year report to the Chairperson of the SAC.

4) SAC members shall sit on the appointments committee for new SJB members.

(x) Public Safety Advisory Committee (PSAC)

1) One (1) SAC member, preferably one who sits on AOD, shall serve on PSAC.

(xi) Dining Committee

1) One (1) SAC member shall serve on the Dining Committee.

Section 1.06

Student Budget Committee (SBC)

(a) Composition: Seven (7) members, Four (4) members elected by the college body and three (3) members internally elected by the full WSA

(i) One (1) of whom shall serve as the treasurer

1) who is internally elected in the spring by the full assembly, shall Chair the SBC, sit on the Executive Committee, and shall be a student trustee on the Board’s of Trustees Finance Committee.

2) will have regular contact with the Office of Student Activities and Leadership Development.

3) shall assign a member to act as the liaison to the Social Committee. The liaison may act as an Ex-Officio member of the SC in order to assist the SC with finance procedures and relaying WSA input.

(ii) Two (2) members internally elected by the full WSA in the fall.

(iii) Four (4) members elected by the college body at the beginning of the spring semester.

(b) Committee Responsibilities:

(i) File reports on the SBC budget in the summer, mid-year and annual reports and decide allocations, make recommendations on the Student Activities Fee, film series, the campus newspaper, and Crowell Concert Series student ticket subsidies.

(ii) Guarantee up to $2000 per identity month for the sole purpose of allowing contracts to be signed prior to student groups making a request related to said identity months, to insure quality keynote speakers and artists with whom negotiations may extend beyond the academic calendar. This applies to months where any portion of the two months prior is not part of the academic calendar.

(iii) Oversee the Concert Committee.

The following committees shall be auxiliary standing committees of the WSA.

Section 1.07

Executive Committee (EC)

(a) Composition: eight (8) members, the President and Vice President, and six (6) chairpersons internally elected by the WSA.

(i) The President shall be the chairperson.

(ii) The Vice President shall be the vice chair.

(iii) The Coordinator and the Treasurer

(iv) Committee chairpersons of COCo, AAC, FiFac, SAC

(b) Committee Responsibilities

(i) Report regularly to the WSA.

(ii) Meet regularly with the President of the University and other relevant University representatives.

(iii) Decide the WSA agenda for distribution by the Coordinator

Section 1.08

Student Representative to the Board Committee (SRTB)

(a) Composition: Eight (8) members; the officers of the WSA, and committee chairpersons of COCo, EPC, FiFac, and SAC.

(i) The vice president of the WSA shall chair SRTB meetings.

(ii) All other student trustees.

(b) Committee Responsibilities

(i) The SRTB shall meet regularly.

(ii) For each trustee meeting, the SRTB shall prepare a summary report documenting all WSA activities.

(iii) Engage the student body in issues to be brought to discussion during trustee meetings, while maintaining the confidentiality set forth by the trustees.

(iv) Issue a WSA report from the Board of Trustees’ meeting to be distributed campus wide on a semi-annual basis.

Section 1.09

Constitutional Review Committee

(a) Composition: The members of the OEAC and any other interested assembly members will constitute the Constitutional Review Committee. The Coordinator shall be the chair of the Constitutional Review Committee.

(b) Committee Responsibilities

(i) To meet at least once during the spring semester and review the WSA Constitution.

(ii) To make any necessary revisions or deletions and bring said changes to the assembly for majority vote.

(iii) Facilitate necessary vote(s) to ratify changes.

Section 1.10

Committee on Investor Responsibility

(a) Purpose: The Committee (CIR) shall vote on proxy resolutions and represent the Wesleyan community in fulfilling Wesleyan’s shareholder responsibilities, as interpreted by the committees membership

(b) Composition:

(i) The FiFac chair shall serve as co-chair of the CIR.

(ii) One (1) member of the WSA selected to the CIR an internal election, who shall serve for two years following their election so long as they continue to serve as a member of the assembly.

1) In the event this seat is vacated, it shall be filled by an internally elected WSA member.

(iii) No more than one of these seats may be filled by a senior.

(iv) Two (2) additional student, chosen from the student body at large by standard WSA appointment procedure for a two-year term.

(v) Other members as the CIR’s bylaws dictate.

Section 1.11

Wesleyan Student Assembly Endowment Committee:

(a) Purpose: The WSA Endowment Committee (WEC) shall serve as a decision-making body regarding the WSA Endowment. The WEC shall meet no less than three times in each academic year. The WEC shall report on the performance and investments of the WSA Endowment once at the end of each semester. The WEC shall invest the money in the WSA Endowment upon approval by the WSA.

(b) Composition:

(i) Four WSA members shall constitute the Authorized Officers:

1) The chair of the SBC, who shall serve as the chair of the WEC.

2) The President of the WSA.

3) The Vice President of the WSA.

4) The chair of the EAC.

(ii) Three members of the administration shall serve on the committee in an advisory role:

1) The Vice President for Finance and Administration of the University.

2) The Vice President and Chief Investment Officer of the University.

3) The Associate Vice President for Finance of the University.

(iii) The chair of the WEC may consult and include other students, administrators, or individuals to serve in an advisory role.

(c) Committee Responsibilities:

(i) Meet at least three times each academic year.

(ii) Make formal recommendations to the WSA for the investment of the WSA Endowment.

(iii) Facilitate necessary vote(s) to ratify investments.

Section 1.12

WSA Social Committee

(a) Composition

(i) A chairperson, appointed at the end of spring term, from the student body at-large, elected by a majority of the members of the social committee and the SBC-WSA liaison, after being presented as a recommended candidate by the present chairperson.

(ii) Other social committee members will be appointed at the end of spring term, from the student body at-large, in consultation with the current Social Committee chairperson. These appointments must be publicly advertised.

(iii) One SC member shall serve as the liaison to the SBC and the Director of Student Activities and Leadership Development. This SC member will send a meeting summary after every SC meeting to the SBC liaison and to the Director of Student Activities and Leadership Development.

(iv) Each member of the SC, including the chair, has one vote.

(v) The SBC and the Director of Student Activities and Leadership Development shall oversee the SC.

(b) Committee Responsibilities

(i) The SC shall organize social events for the entire campus, including Spring Fling.

(ii) The SC shall report to the WSA when the WSA so desires.

(iii) The SC shall be an external standing committee of the WSA.

Section 1.13

Concert Committee:

(a) Purpose: The Concert Committee (CC) shall serve as the controlling body for the funds the SBC has allocated to its control. It shall be responsible for funding all musical performances it deems deserving so long as such requests comply with SBC funding guidelines. The SBC retains sole funding authority over spring fling.

(b) Composition:

(i) One (1) chairperson, appointed via the WSA appointments process and ratified by a majority of the voting student body, with the Treasurer serving as the relevant committee chair and shall:

1) serve for one year.
2) serve as a member of the WSA with voice and vote.

3) vote on concert requests and cast a tie-breaking vote as they may occur.

4) report after each meeting of the concert committee to the WSA Office Coordinator and the Treasurer.

5) report weekly to the WSA on the committee’s expenditures and remaining funds.

6) file triennial reports to the WSA President or hir designee detailing the committee’s allocations and budget position at a time of the president or hir designee’s choosing.

7) meet regularly with the Director of Student Activities and Leadership Development or appoint a member to do the same.

(ii) Four (4) members

1) to be appointed by a committee chaired by the Treasurer, with the Concert Committee Chair and the president or hir WSA designee with participation by a representative from Student Activities and Leadership Development at the chair’s discretion, who shall have voice but no vote.

2) who shall vote on requests made to the committee for concerts to be held on campus.

(c) Committee Responsibilities

(i) The CC shall be allocated funds by the SBC.

(ii) The CC shall meet regularly at a well-advertised place and time.

(iii) The CC may fund musical performances at its discretion such that they comply with WSA funding guidelines.

(iv) The CC shall not fund a request submitted by a concert committee member unless that member recuses hirself.

(v) The CC shall maintain a record of honorariums and fees.

(vi) The CC shall be chaired by the Concert Committee Chair.

(vii) The CC shall make no allocation except with the affirmative vote of at least three members.

(viii) The CC may have its decisions overruled by a five- sevenths vote of the SBC.

(ix) The CC may have its funds revoked at any time by a five-sevenths vote of the SBC or a majority vote of the WSA.

Article II.

Procedures

Section 2.01

(a)Schedule and Notice of Meetings

(i) The WSA shall establish a regular meeting time and place at its first meeting of the academic year.

(ii) All meetings of the WSA shall be announced to the Wesleyan community and are open to the public. The OEAC must publicize weekly announcements (when school is in session) that include, but are not limited to: the agenda and a summary of WSA activity.

(iii) The WSA may close a meeting, or any portion of a meeting, to all non WSA members, excepting by name those necessary to the conduct of said meeting or part thereof, by a two-thirds majority of those voting. All proceedings of a closed meeting, or closed portion of a meeting, are confidential. The disclosure of said proceedings may result in impeachment of those responsible.

(iv) The WSA may make public confidential proceedings by a two-thirds majority of those voting.

(v) After completion of internal elections in the fall, the WSA shall meet every week while school is in session.

(vi) EC may cancel meetings except when such meetings have been convened under the provisions of 3.01.iv.

(vii) The Coordinator must call a meeting if the president or at least seven members of the WSA so desire. This meeting must be well publicized, and WSA members must be notified at least 24 hours in advance.

(b) Rules of Order

(i) The rules of parliamentary procedure, Robert’s Rules of Order, as generally understood by the assembly, shall govern the WSA in all cases in which they are applicable and in which they are consistent with special rules and orders of the WSA.

1) Any WSA member may move to limit length of debate.

2) Any WSA member may move to limit length of individual remarks.

3) Any WSA member may move to restrict debate to WSA members only.

(ii) Anybody may speak at the WSA meetings.

(c) Accountability

(i) WSA members are responsible for knowing the views, actions, and procedures of the WSA.

(ii) If representatives of the WSA do not agree with the WSA’s position on a certain issue, they may advocate their own views, so long as they articulate that they are advocating their own views, and not those of the WSA.

(d) Every meeting of the general assembly of the WSA shall open with the singing of “Battle Cry,” the Wesleyan fight song.

Section 2.02

Election Procedures

For Purposes of this article a “student,” “class,” “voter” or the “College Body” refers only to members of the undergraduate College Body enrolled in the university at the time of the election.

(i) The Elections Committee shall oversee all elections mandated by the Constitution and its By-Laws.

(ii) Composition: The Elections Committee shall be composed of an Election Coordinator and at least two other WSA representatives who are not candidates in the election.

1) The Election Coordinator is responsible for supervising fair and unbiased election procedures and abiding by all provisions of the College Body Constitution.

2) The Coordinator shall serve as Election Coordinator unless ze is a candidate, in which case the Vice-President shall fill the position. If the Vice-President is also a candidate for election, the Executive Committee may appoint an Election Coordinator at their discretion.

(iii) Responsibilities

1) The Election Coordinator is responsible for drafting an election timeline and presenting it to the WSA. The timeline must include but is not limited to: information sessions, petition deadline, presidential debate, voting, and announcement of results.

2) The Election Coordinator, in consultation with the Elections Committee, will determine the subsequent course of action to resolve all disputes regarding election or campaign procedures.

3) Only members of the Elections Committee and the WSA President and Vice President shall have administrative access to election materials or the election homepage. No candidate shall be granted administrative access. Upon completion of the election, the results shall be viewed by the entire Elections Committee and publicized.

4) All elections shall be publicized by the Elections Committee. Candidates’ pictures and statements shall be published as long as said pictures and statements turned in by the committee’s prescribed deadline.

5) Voting shall take place over a five (5) day period.

6) The Elections Committee is responsible for informing the college body of the opportunity to seek office and shall hold an information session to explain procedures and distribute a copy of election rules before the election begins. Candidates must sign a document, or have a proxy sign for them if abroad, stating that they understand the campaigning rules and will comply with them.

(iv) Any member of the College Body shall be eligible to seek an office open to hir respective class year. No member of the College Body may hold two generally elected WSA positions concurrently, including positions on external standing committees of the WSA. Any eligible student, upon completion of a petition drafted by the Elections Committee, shall be placed on the ballot. Students who are abroad may select a proxy to complete a petition on their behalf.

(v) If the term of a committee chair runs for election during the winter and wins, that person shall retain the chair of their committee.

(vi) Any positions that are resigned at the end of the semester will be added to the following election as half-term positions. The winners of the election will choose if they would like a full-year or half-year term. If nobody chooses a half-year term, that position will be given to the lowest vote getter among those elected.

(vii) The method of election shall be on-line voting unless the Elections Committee deems this method insecure or impossible, in which case the Elections Committee shall hold paper ballot elections and shall draft procedures in writing that aim to ensure open, fair and unbiased elections.

(viii) Campaigning is permitted and encouraged.

1) Physical campaigning, which includes any form of written or oral communication containing a candidate’s name or likeness, is prohibited within public campus computer labs.

2) No one may send e-mails advocating the election of a particular candidate or group of candidates to WSA-produced lists.

3) A candidate will be responsible for acts in violation of the constitution that ze commits or of which ze is aware. Immediately after becoming aware of a violation, the candidate is responsible for notifying the Elections Committee. If the candidate is deemed responsible for the violation, ze cannot run as an official candidate for any position in a subsequent redo election.

(ix) Repercussions for illegal campaigning

1) If the Elections Committee determines that illegal campaigning has occurred, the candidate(s) in question shall be removed from the ballot and disqualified from the election. The Elections Committee shall bring this issue to the assembly, and the assembly has the right to nullify the election with a two-thirds vote at any time.

2) The candidate may run in any subsequent election or participate in any following appointment.

3) An entire election may be deemed invalid by a two-thirds vote of the entire pre-election WSA on the grounds of improper methods of balloting or campaigning, including but not limited to bribery, coercion, breaches of security which violate the anonymity of voters, improper tampering by the Elections Committee or failure to abide by any provisions of this article. If necessary, the election will be repeated within two academic weeks.

Section 2.03

Rules of Order

(i) Every standing committee of the WSA shall report at each regular meeting of the WSA.

(ii) Every standing committee of the WSA shall draft resolutions when necessary.

(iii) All ad hoc committees of the WSA and all other committees whose members are appointed by any part of the WSA shall report to the entire WSA as the EC sees fit.

(iv) Members of the administration, the faculty, and the Board of Trustees shall be invited to address the assembly on matters of concern to the student body.

(v) The Coordinator may appoint a parliamentarian.

(vi) The Coordinator may yield hir right to run the assembly meeting to another member of the WSA.

Section 2.04

Quorum

(i) Two-thirds of WSA members shall constitute a quorum.

(ii) For special meetings called under the provisions of II.01(a)(vii), a majority of WSA members shall constitute a quorum.

Section 2.05

Attendance

(i) Any member who misses three consecutive meetings or four total meetings without having any of the absences excused by the EC during one semester will be impeached. “Meetings” include regularly scheduled meetings, committee meetings, and other special events scheduled for the committee. It is the role of the Coordinator to notify members of their absences and risk of impeachment.

(ii) Without sufficient prior notification to the Coordinator, any member who arrives late to a meeting, or leaves before the completion of the meeting, will receive an unexcused absence. Any members who foresee missing a part or the entirety of a meeting must contact the Coordinator and their chair before the meeting.

Section 2.06

Student Activities Fee

(i) The WSA shall be responsible for allocating, making changes to, and reviewing the level of the Student Activities Fee (SAF) to be levied on each student.

1) The WSA Office budget is part of the SAF, and is to be managed by the President of the WSA. The Office Budget must pay the salary of the WSA Office Coordinator, WSA Office supplies, and the salaries of WSA Office workers.

(ii) Increases or decreases in the SAF shall be put to a referendum of the College Body. Approval of two thirds of those voting shall be required to change the fee.

(iii) Changes in the fee are subject to the approval of the Board of Trustees before their inclusion on the student bill.

(iv) The SAF shall be allocated per the SBC’s policies.

Section 2.07

Funding Procedures

(i) Allocations

1) The SBC shall allocate money to student groups based on a voting process. In any given meeting of seven SBC members, four votes in favor or against an allocation decide that allocation.

2) If some members are not present and the vote results in a tie, the chair has the tiebreaking vote.

3) The SBC shall inform all funded groups of their allocations.

(ii) Funding

1) The Student Budget Committee shall draw an SBC Contract, subject to the approval of the assembly, stipulating rules and regulations for the spending of allocated funds. Before funds are turned over to an organization, a signed SBC Contract must be returned to the SBC Treasurer.

2) Each committee or organization receiving SAF shall make such rules and regulations as may be necessary for the execution of its duties. These rules and regulations shall be available to the SBC, which shall have no veto power over any of these regulations.

3) The SBC may require any committee or organization receiving funds to report at any time.

4) Each committee or organization receiving SAF is required to have a SBC representative who shall keep an accurate record of income and expenditures and shall make its record of income and expenditures available to the treasurer. The SBC shall retain the authority to review the expenditures of any committee or organization receiving allocations from the SAF.

5) All money allocated to student groups by the SBC remaining in that group’s account at the end of the year shall automatically revert to the SBC at a date, no earlier than April 1 of the school year in which said funds are allocated, to be determined by the SBC. Any funds not allocated by the SBC but deposited into that group’s account shall remain in the account indefinitely. Failure to comply with the regulations of this article or the Allocation Contract shall result in the immediate stoppage of payment of debts incurred by the noncompliant committee or organization. The members of such a committee or organization shall then be considered independently responsible for the payment of said debts.

6) Any funds returned to the SBC at the end of the year or unspent by the SBC will be placed in the WSA Endowment.

7) Any group in debt at the end of either semester will have their account frozen until that debt is paid in full. Groups with a frozen account cannot request or be allocated money. The SBC shall be empowered to impound or freeze any or all student group accounts when organizations or committees receiving said allocations are deemed insolvent by this committee.

8) The SBC reserves the right to reassume any funding allocated to a group before the end of the school year

9) Any group whose funding is reassumed may appeal to the members of the Executive Committee, who may overturn the SBC’s reassumption by a majority vote.

(iii) Criteria for Funding

1) The SBC will propose criteria at the end of each year the following year to the assembly. The criteria must be approved by a two-thirds vote of the assembly.

2) The SBC may propose new criteria, which shall be passed by a two-thirds majority of the WSA.

3) The SBC will be responsible for publicizing its criteria.

Section 2.08

WSA Endowment

(i) Structure

1) The WSA Endowment shall be composed of the end-of-the-year surplus funds of the SBC in accordance with Article II, Section 2.08.

2) The WSA Endowment shall be overseen by the President, Vice President, chair of the SBC and chair of the EAC,

(ii) Procedures

1) The WEC shall meet and make recommendations on investment to the WSA. Recommendations will pass and go into effect with a majority vote of the WSA.

a) If approved, the WSA Endowment may be paired with the University Endowment with the consent of the Vice President and Chief Investment Officer. The WSA Endowment must exceed $50,000 in order to do so.

2) Money shall be drawn from the WSA Endowment and placed in the active funds of the SBC before the beginning of the academic year.

a) The SBC shall not draw from the WSA Endowment until it exceeds $100,000.

b) The SBC shall begin to draw from the WSA Endowment at a rate of 2% when the Endowment exceeds $100,000.

c) The SBC shall draw from the Endowment at a rate of no more than 3% when the Endowment exceeds $150,000.

d) The SBC shall draw from the Endowment at a rate of no more than 4% when the Endowment exceeds $200,000.

3) Any attempt to access the WSA Endowment in excess of these amounts will require a 75% vote by the WSA and the consent of the Authorized Officers as defined in Article I, Section 1.12.

4) Reports on the performance of the WSA Endowment will be given by the WEC at least two times in each academic year.

Article III.

Referenda and Initiatives

Section 3.01

The SBC may not campaign for a change in the Student Activities Fee in computer labs.

Section 3.02

Non-Budget Referenda and Initiative

(i) Non-budget issues may be brought to referendum or initiative either by at least one-third of the entire WSA membership or by a petition of at least ten percent of the student body.

(ii) Non-budget referenda or initiatives shall be passed by a majority of the student body voting.

Article IV.

Resignation, Impeachment and Recall

Section 4.01

Impeachment and Recall of Individual Assembly Members

(i) Members of the Wesleyan Student Assembly may be subject to impeachment and possible recall for failure to fulfill their responsibilities to their constituents, the student body, and/or the assembly.

1) “Impeachment” signifies the process of investigation and presentation to the assembly of a member’s violation(s) of the constitution and its by-laws. “Recall” signifies the dismissal of a member as per the assembly’s vote after an impeachment hearing.

2) The WSA shall begin impeachment proceedings against any WSA member upon receipt by the Coordinator of a petition for impeachment.

3) A petition of impeachment must contain the signatures of either one-sixth of the student body or one-third of the members of the WSA.

4) Within three (3) academic days of receipt of the petition, OEAC shall notify the defendant of the charges being brought against hir and provide a written copy of the articles of impeachment.

5) Within seven (7) academic days of receipt of the petition, but no less than four (4) days after the defendant is notified of the charges being brought against hir, the OEAC shall present the case at the General Assembly meeting at which the person in question shall have the opportunity to respond. At any time, the Assembly reserves the right to go into executive session.

6) Within seven (7) academic days of the impeachment proceeding, the WSA shall vote on the petition of impeachment. A two-thirds vote of the present voting WSA body is needed for a member’s recall.

7) Persons under the jurisdiction and purview of the WSA, such as members of the Social Committee and Senior Class Officers, are also subject to the same impeachment procedures as WSA members.

(ii) The President, Vice President, Coordinator, or Treasurer may be subject to impeachment from hir position for failure to fulfill hir responsibilities.

1) One-third of the members of the Wesleyan Student Assembly or one-sixth of the student body may petition to impeach the President, Vice President, Coordinator, or Treasurer.

2) The President, Vice President, Coordinator, or Treasurer will have the opportunity to address the assembly on the impeachment proceedings at the following meeting of the assembly.

3) The recall voting procedure shall take place at the next meeting of the assembly following the President, Vice President, Coordinator, or Treasurer’s address. A vote by two-thirds of the members of the Wesleyan Student Assembly is needed to approve the recall of the President, Vice President, Coordinator or Treasurer. If the recall attempt is successful, the President, Vice President, Coordinator, or Treasurer from hir position as an officer, and as a member of the assembly.

4) Following the successful recall of the President, the Vice President shall assume the role of President. The Coordinator shall then facilitate a special campus-wide election to fill the vacancy for Vice President as soon as possible.

5) Following the successful recall of the Coordinator or Treasurer, the WSA shall internally select a new Coordinator or Treasurer from its membership.

6) Following the successful recall of the Vice President, the Coordinator shall then facilitate a special campus-wide election to fill the vacancy for Vice President as soon as possible. The Coordinator shall act as the interim Vice-President until a replacement is elected.

(iii) If the assembly does not approve an impeachment motion vote on a recall within seven days of the assembly’s vote of impeachment, the student body may vote to recall the representative in question. Two-thirds of the entire student body voting in the recall voting procedure shall be necessary to recall the representative.

Section 4.02

Recall of Entire Student Assembly

(i) The membership of the Wesleyan Student Assembly may be recalled by a vote of no confidence from the student body.

1) One-half of the members of the student body may petition to initiate recall procedures against the membership of the WSA.

2) Within seven (7) academic days of the receipt of the recall petition, the Student Assembly shall conduct an open and public hearing on the question of recall.

3) Within seven (7) academic days of the hearing, the assembly shall facilitate a campus-wide vote of assembly recall. Two-thirds of students voting are necessary to recall the entire assembly membership.

4) Members of the assembly shall serve until new representatives are selected. After a positive vote of recall, assembly members shall organize elections consistent with the structural and committee guidelines for the assembly.

a) These elections may not be nullified except where egregious fraud has occurred, including the subversion of the will of the electorate.

5) After recall, former assembly members may continue to serve on faculty, student, or trustee subcommittees with the consent of two-thirds of the newly elected WSA.

Section 4.03

Reports

(i) At the last WSA meeting of each academic year, the President shall submit an annual report to the WSA for review and approval. The report shall include mention of all major matters with which the WSA dealt during the year. The report shall also include numerical results of all issues voted on by the student body and all resolutions and amendments voted on by the WSA.

(ii) At the last WSA meeting of each academic year, each committee chair shall submit an annual report to the WSA for review. Each report shall include mention of all major matters with which the committee dealt during the year.

(iii) Each academic year’s approved Annual Report of the WSA and all annual committee reports shall be kept on file at the WSA office.

(iv) At the first WSA meeting of each academic year, the Coordinator shall distribute the previous year’s Annual Report of the WSA along with all of the previous year’s annual committee reports to all WSA members.

(v) At the first meeting of the spring semester the Executive Committee shall submit a mid-year report to the WSA for review and approval. The report shall include mention of all major matters with which the WSA dealt during the fall semester. The report shall also include numerical results of all issues voted on by the student body and all resolutions and amendments voted on by the WSA.

Section 4.04

WSA Office Coordinator

(i) The WSA Office Coordinator will be overseen by and report to the following members of the Executive Committee: President, Vice President, Treasurer, Coordinator, and COCo chair.

(ii) The WSA Office Coordinator and those five (5) officers named in 11.01.(a) will at the beginning of the academic year determine the goals and set expectations for the Office Coordinator. Those officers will also perform an assessment of the Office Coordinator at the end of the academic year.

(iii) The officers are responsible for hiring the Office Coordinator.

(iv) The WSA Office Coordinator will report on a regular basis throughout the year to Finance and Administration.

Section 4.05

Amending the Constitution

(i) Motions to Amend

1) The WSA may, by a vote of at least one-third of the entire assembly, move to amend the constitution.

2) Ten percent of the student body may petition to amend the constitution.

(ii) This constitution, after a successful motion to amend, shall be amended by a two-thirds vote of the student body voting.

Section 4.06

Amending the By-Laws

(i) These by-laws shall be amendable by a two-thirds vote of the entire WSA or by referendum of the College Body.

(ii) Any vote by the WSA to amend the by-laws must be voted on at the meeting following the motion of the amendment.

Section 4.07

Official Constitution

(i) The official copy of the College Body Constitution shall be kept in the WSA office. A copy of the Constitution as it stands at the completion of each academic year shall be submitted by the Coordinator to the University Archives and, if possible, made available online.

Memoranda of Understanding

It is understood that the phrase, “a majority of the Wesleyan Student Assembly” as it is used in this document means a majority of those assembly members present and voting at a given meeting, unless otherwise specified. It is understood in the Student Body Constitution that “WSA Administrator” is equivalent to “WSA Office Coordinator.